RWU Zoom Cheat Sheet

Scheduling a Meeting:

Through Web Portal:
1. Go to rwu.zoom.us
2. Select Sign in with SSO and use your Microsoft Credentials to log in.
3. Click Schedule a Meeting in the top navigation bar.
4. Input meeting details and click Save.
5. Copy the Join URL or click Copy the invitation and send it to attendees through your email and calendar client.
Personal Meeting ID (PMI):
1. The ID is assigned to you automatically as a permanent virtual room. You can start it at any time or schedule it for future use.
2. To change your PMI, go to your Profile on the web portal and click Edit.
Schedule Privilege:
- You can assign a user in your account to schedule meetings on your behalf.
  1. Note: this user must have already logged onto their account at rwu.zoom.us
  2. Go to the Meeting Settings section of the web portal.
  3. In the Schedule Privilege section, click Add to add a user.
  4. Have the user open the Zoom client.
  5. Have the user log out and log in again (one time only).
  6. Have the user click Schedule and select your name in the Schedule drop-down menu
Zoom Client:
- Launch the Zoom Application and click Schedule.

For more information, please read the following solution article: Client draft

Outlook Plugin:
1. Download the Zoom Microsoft Outlook Plugin MSI file from the Zoom Download Center.
2. Select the Schedule a Meeting button in the ribbon of the Outlook application.
3. Input your meeting details and select Send.
4. A calendar invitation will appear with the Zoom information generated automatically.
Alternative Host:
1. Schedule a meeting through the rwu.zoom.us
2. Select Advance Options and input the user email(s) separated by a semicolon in the Alternative Hosts section.
3. The alternative host can now host your Zoom meeting by using the join URL after logging in, or the alternative host can log in to the Zoom application and join the meeting via the Meeting ID.
4. The first alternative host to join before the meeting scheduler will be granted host controls. The scheduler can reclaim host controls by going to Participants and selecting Reclaim Host.

For more information, please read the following solution article: Draft

Audio:
1. After joining or starting a meeting, you can join audio by phone or by computer.
2. Choose Join Audio by Computer to connect your computer’s speaker and microphone to the Zoom Meeting. You can test your audio connection before joining by clicking the Test Computer Audio link.
Video:
1. Before or during a meeting, click Settings in the Zoom App menu.
2. Click on the video tab to preview your camera or click the drop-down arrow to choose a different camera.
3. During a meeting, click Video in the meeting toolbar to start or stop your video.

For more information on Audio and Video Setup, please read the following solution article: Draft

Invite and Manage Participants:
1. During a meeting, click Invite to send the meeting information to more participants by email, Zoom chat, phone, or room system.
2. If you’re a meeting host, you can manage participants (mute/unmute, control meeting entries, etc.)
  1. Attendees can only view other participants.
Share Screen:
1. After selecting Shar Screen located in your meeting toolbar, you can choose to share your desktop, an individual application/window, or start a Whiteboard.
2. During your screen share, select Annotate to use screen share tools for drawing, pointing, etc.
3. Any attendee in your meeting can start annotating on a shared screen. The attendees can access Annotate in the upper meeting toolbar.
Chat:
1. Click Chat in the toolbar to instantly message other participants while in a meeting.
2. In the Chat panel, click the dropdown to select whether you want the message to go to everyone in the meeting or a single participant.
Record Meeting:
1. If you are a host, you can record the meeting. Click Record in the meeting toolbar.
2. Click the arrow on the Record icon to choose to save the recording to the Cloud or to your computer.
  1. Recording to the cloud is more convenient when recording with a classroom computer.
3. Access your cloud recordings from the web portal under the Recordings tab.

For help and assistance, call the Media Tech Desk at 401-254-6363 opt. 1

For more about Zoom Features, how-to’s, training, and support, visit support.zoom.us